Business Quotation Format for Indian Small Businesses

Creating a professional quotation is essential for small businesses in India. This template will help you present your services and pricing clearly, ensuring compliance with GST and other regulations.

Updated 2026-05-27

The template

Template

Dear [Client Name],

Thank you for considering [Your Business Name] for your [Service/Product]. Please find below our quotation for your review:

**Quotation No:** [Quotation Number]  
**Date:** [Date]  

**Description of Services:**  
[Service/Product Description]  

**Quantity:** [Quantity]  
**Rate:** [Rate]  
**Total Amount (incl. GST):** [Total Amount]

**Terms and Conditions:**  
1. Valid for [Validity Period]  
2. Payment due within [Payment Terms]  

We look forward to the opportunity to work with you. Please feel free to reach out for any queries.

Best Regards,  
[Your Name]  
[Your Business Name]  
[Contact Information]

How to use it

1Download the template and customize placeholders.
2Fill in your business details and service descriptions.
3Send the completed quotation to your client.

India-specific notes

Ensure your quotation complies with GST regulations by including GST details.
For RERA-registered businesses, include RERA registration number in the quotation.

Common mistakes to avoid

✕Neglecting to include GST in the total amount.

✕Using vague descriptions for services.

✕Not specifying payment terms clearly.

✕Failing to personalize the quotation for the client.

Frequently asked

What is a business quotation?+

A business quotation is a document that outlines the price and terms for a service or product offered to a client.

How do I create a GST-compliant quotation?+

Include your GST number, the applicable GST rate, and clearly mention the total amount inclusive of GST.

Can I use this template for different services?+

Yes, you can customize the template for various services or products as needed.